ILUKA, a U.K.-based events and hospitality company that’s providing services for sponsors of the 2012 Olympic Games in London, has deployed Microsoft’s cloud-based Office 365 offering to address the IT challenges of a tenfold increase in staff.

Through use of the cloud service, the company has significantly decreased its software licensing expenses and reduced its IT workload by decommissioning redundant email servers.

“Our objectives were to lessen risk within the business, cut costs during the Olympic Games and meet our clients’ IT standards,” Tim Chapman, iLUKA’s IT director, said in a statement. “Office 365 provides everything we expected.”

The company develops and delivers coordinated hospitality services for sponsors, including the world’s largest banking, oil and pharmaceutical companies at global sporting events such as the Olympic Games and FIFA World Cups.

Providing services for sponsors of the Olympics requires iLUKA to increase its staff from about 116 to more than 1,000, with all employees needing access to email and productivity software such as Microsoft Word, Excel and PowerPoint.

With Office 365, iLUKA has the ability to add hundreds of users and pay for the software on a per-user, per-month basis. The company now has the flexibility to add and delete employee accounts for the duration of the Olympic Games, paying for employees’ email and software only while they are employed.

Supporting large events such as the Olympics also creates significantly greater levels of email traffic, which would have required iLUKA to scale its email servers quickly. Office 365 addresses this issue, allowing iLUKA to decommission rather than upgrade its email servers.



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