The solution uses a scalable, distributed model to search, identify, preserve and collect electronically-stored information (ESI) to the cloud from laptops, desktops and other enterprise repositories, including file and email servers, archives, and Microsoft SharePoint.
Collected ESI is then stored in Autonomy's cloud-based archive, enabling organizations to perform defensible and systemized preservation and collection in the shortest amount of time to meet archiving obligations. The new solution is part of Autonomy's Legal Hold solution suite, which enables companies to comply with data privacy laws around the world by ensuring that personal data that does not pertain to the legal case will not be collected.
According to the U.S. Federal Rules of Civil Procedure (FRCP), all companies must have enterprise-wide retention policies in place for electronic communications that may be subject to legal discovery. Data collection and preservation is a critical step in complying with the rules. “The Autonomy collection solution enables global organizations to dramatically reduce both the risks and costs associated with the identification, collection and preservation of ESI, while ensuring compliance with the FRCP,” Autonomy said in a release.
"Regulators' hard-hitting new rules and hefty sanctions against organizations that do not comply with eDiscovery regulations have fueled demand for legally defensible search, collection, and archiving solutions,” said Mike Lynch, CEO of Autonomy. “With this new announcement, Autonomy is offering the world's first ‘Collection to the Cloud’ solution that enables organizations to preserve, search and collect all of the relevant ESI in the cloud, saving significant costs and time."
Legacy technologies for preservation and collection of ESI require inefficient manual processes that involve significant personnel and IT investments, Autonomy explained. “These technologies can neither scale nor meet the need to quickly preserve, analyze and understand data within the timelines set under the FRCP,” Autonomy said. “The challenge of legal hold, preservation and collection is further compounded by a global, distributed workforce, because legacy solutions cannot effectively identify and collect data without a continuous, high-bandwidth connection.”
By contrast, the new Autonomy collection solution is the first in the industry that allows organizations to intelligently analyze and pre-cull data in-place with advanced conceptual search capability, and then collect the relevant data directly to the cloud, Autonomy said. “It securely identifies data sources, distributes client software, and preserves and collects a forensically sound copy of relevant information directly to Autonomy's secure cloud-based archive, the Digital Safe.”
Autonomy is headquartered in San Francisco and Cambridge, England.
This article can also be found in SecuritiesIndustry.com.
Carol E. Curtis is special reports editor at SourceMedia. She can be reached at carol.curtis@sourcemedia.com.
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