APR 12, 2012 2:11pm ET

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Coordinating PMOs and Executives

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O’Brochta routinely met with executives and others in the management chain to ensure that decisions about the PMO’s focus matched its needs; he did the same with project managers and the various PMOs. Both the executives and project managers learned that each group performed equally important, but different, roles. The executive’s role included supplying a standardized project lifecycle methodology for the project managers to use and holding them accountable for using it. The project managers’ role included tailoring the provided lifecycle methodology and putting it into practice. The executives established and followed a routine for project reviews and associated decisions. The project managers prepared for each of the project reviews with the information needed to support the scheduled decision-making. Predictability and consistency became the norm. Effort that had been directed toward “figuring out what to do” was now directed toward more productive activities associated with running the projects and meeting mission needs.

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